HR Manager

HR Manager

Position Overview

The HR Manager manages and executes the day-to-day operations of the Human Resources function at Nuclei Data LLC. This role manages a broad range of HR activities, including recruitment and onboarding, benefits and leave administration, HR compliance support, employee relations, performance management support, and HR data and reporting. The HR Manager also provides cross-functional coverage and operational support for HR/Finance Assistant functions, including payroll, expenses, invoices, reimbursements, financial recordkeeping, and related administrative processes. The HR Manager is expected to understand and be able to perform the core duties of the HR/Finance Assistant to ensure continuity of operations, appropriate backup coverage, and effective collaboration across Human Resources and Finance. The HR Manager partners with leadership and employees to help promote a positive, compliant, and inclusive workplace.

Reports To: CEO
Location: Conditional Remote
Employment Type: Full-Time-Salary – Exempt

Key Responsibilities

Recruitment, Hiring, and Onboarding

• Manage full-cycle recruiting for assigned roles (job postings, resume screening, interview scheduling, reference checks).
• Draft and update job descriptions to reflect business needs.
• Prepare and send offer letters and new-hire documentation in alignment with company policies and applicable wage-and-hour rules.
• Coordinate with HR Assistant to deliver new-hire onboarding and orientation.
• Collect and manage required employment eligibility documentation (e.g., Form I-9) in accordance with company procedures.
• Ability to handle sensitive information with discretion.

Benefits and Leave Administration

• Execute the administration of benefit programs (health, dental, vision, life, disability, retirement, etc.) in coordination with brokers and vendors.
• Support employees through benefits enrollment, changes, and general questions (without providing legal or tax advice).
• Manage and coordinate employee leaves of absence in accordance with company policies and applicable federal, state, and local laws.

HR Compliance and Recordkeeping

• Manage and maintain accurate and up-to-date HR and personnel files, following internal recordkeeping standards.
• Manage the distribution and/or posting of required workplace notices and posters.
• Execute HR compliance activities and internal audits (e.g., I-9 reviews, classification/wage- and-hour spot checks).
• Maintain and understand basic federal, state, and local employment law requirements relevant to company operations and escalate issues as needed.

Performance Management and HR Programs

• Manage performance review processes, including timelines, communications, and documentation.
• Manage and support managers in documenting performance discussions and disciplinary actions in accordance with company policy.
• Execute the implementation of HR initiatives (e.g., engagement surveys, training and development programs, recognition efforts).

HR Systems, Data, and Reporting

• Maintain employee data in the HRIS or other HR databases with a focus on accuracy and confidentiality.
• Generate and communicate routine HR reports (e.g., headcount, turnover, time-to-fill) and provide metrics to leadership as requested.
• Execute and support preparation of any required external HR-related reports in coordination with HR leadership.

Culture, Diversity, Equity, and Inclusion Support

• Foster a respectful and inclusive work environment consistent with company EEO and anti-harassment policies.
• Execute internal communications and culture-building initiatives (events, recognition, feedback channels).

Cross-Functional HR and Finance Operational Support

• Maintain working knowledge of the HR/Finance Assistant role and be able to perform its core responsibilities as needed for backup coverage, workload balancing, training, and continuity of operations.
• Provide cross-functional support for payroll processes, including payroll review, reconciliation, approval support, and coordination of payroll-related corrections or questions.
• Review, prepare, and process employee expense reports, vendor invoices, employee reimbursements, and supporting documentation in accordance with company procedures.
• Support accounts payable and accounts receivable activities, financial recordkeeping, monthly reconciliations, reporting, and data entry into applicable accounting systems.
• Maintain accurate and complete supporting documentation for payroll, expenses, invoices, reimbursements, employee records, and related HR and Finance transactions.
• Provide backup support for employee attendance and leave tracking, benefits administration, recruitment coordination, onboarding, HR compliance reporting, internal audits, and general administrative processes.
• Partner with the HR/Finance Assistant and Finance leadership to improve cross-functional workflows, document procedures, strengthen internal controls, and ensure responsibilities can be performed by more than one team member.
• Provide guidance, training, and day-to-day support to the HR/Finance Assistant while remaining prepared to directly execute assigned HR/Finance Assistant duties when business needs require.

Qualifications & Requirements

Qualifications

• Bachelor’s degree in Human Resources, Business, or related field; or equivalent combination of education and HR experience.
• 3-5+ years of experience in HR (HR Generalist, HR Coordinator, or similar role).
• Working knowledge of core HR functions (recruiting, onboarding, benefits, HR administration, employee relations) and the ability to perform cross-functional HR/Finance operations, including payroll support, expense and invoice processing, reimbursements, recordkeeping, reconciliations, and related administrative tasks.
• Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
• Strong interpersonal and communication skills; ability to build relationships at all levels.
• Demonstrated ability to handle confidential information with discretion.

Preferred

• Experience with payroll, HRIS, expense management, and accounting systems; Paychex, QuickBooks, and Monday.com is preferred.
• HR certification (e.g., SHRM-CP, PHR) or equivalent coursework.
• Experience supporting multi-state or remote/distributed workforces.
• Experience in a technology, data, or SaaS environment.
• Exceptional organizational skills with attention to detail.
• Ability to work independently and manage multiple tasks effectively.

Compensation & Benefits

• Competitive salary based on experience.
• Performance-based bonus eligibility
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development.